Departmental Plans (DP) are expenditure plans for each appropriated department and agency (excluding Crown corporations). They describe departmental priorities, strategic outcomes, programs, expected results and associated resource requirements, covering a three-year period beginning with the year indicated in the title of the report.
Projects being undertaken by an organization should be in support of one or more of the priorities identified in organizations departmental plan.
So, I wanted to import Environment and Climate Change Canada’s 2019 to 2020 Department Plans (DP) in to Sparx EA and model out it’s statements so I could trace from the selected statements. I’ve done this for the past few years, but thought I’d use this years plan to document how I’ve been doing this analysis.
The Departmental plans all follow the same template:
- The Minister’s message
- Plans at a glance: basically an overview and summary
- Planned results: courses of action and expected results (outcomes)
- Spending and human resources
- Additional Information: ECCC’s Departmental Results Framework and Program inventory
For traceability the meat of the plans are the Planned Results section and the program inventory contained in the Additional Information section.
As I mentioned in my entry on modeling out policy instruments, I’m attempting to limit my modeling elements for these types of documents to the elements defined in the Archimate Standard to facilitate sharing these models across modeling tools.
With that in mind I ended up using five Archimate element types to model out the Departmental plan:
- Requirement: to capture the core responsibilities, e.g. Taking action on clean growth and climate change, preventing and managing pollution etc.
- Course of Action: for the actions listed under Planning highlights, e.g. Implementing the Pan-Canadian Framework on Clean Growth and Climate Change
- Goal: to capture the departmental and program results* expected by the department as the result one or more courses of action, e.g. Canadian greenhouse gas and short-lived climate pollutant emissions are reduced.
- Outcome: to capture the departmental and program result indicators*, e.g. Percentage of Canadians that use ECCC information to address water-related impacts on health, safety, economy and environment = 80% by end of 2019
- Product: to capture the Programs listed in the Program inventory that describe logical groupings of services and information products, most of these services and business objects exist to provide expertise to the public for a specific domain, e.g. Air Quality, Water Quality, Climate Change, Weather and Environmental Observations, Forecasts and Warnings etc.
* The Program Results and Program Result Indicators are not listed directly in the Departmental Plan, they are instead referenced by the plan and found in the GC Infobase.
Prepping and importing the document
I downloaded the HTML version of the different chapters, converted them to RTF documents, then imported them as linked documents, added tracking numbers to each requirement, course of action, goal, outcome and product, then created elements based on the text selected from the document. The tracking numbers were created based on the documents hierarchy, with the addition of DR = Departmental Result, DRI = Departmental Result Indicator, DP = Departmental Program, and DPI = Departmental Program Result Indicator. Additional for the Departmental Programs I included their accounting codes.